Conference Services
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Scheduling

This is a brief guide to scheduling an event at Illinois State University.

Please decide whether your event is academic or non-academic based on the following:

  • Academic Scheduling-Any event that involves or is directly related to a class

  • Non-Academic Scheduling-All other events including RSO meetings and off-campus events for the University.

Who do I contact? Phone-(309) E-mail Areas Scheduled
Academic Scheduling
438-2188
academicscheduling@ilstu.edu
Academic Buildings
Non-Academic Scheduling
438-2403
jtvanhe@ilstu.edu
Academic Buildings, Quad, Milner Plaza, Turner East Lawn, Peoples Park, University High School, and Metcalf
Alumni Center
438-2403
jtvanhe@ilstu.edu
Conference Rooms 116, 117, 118, and 119
Athletics
438-2000
pjdeter@ilstu.edu
Redbird Arena, Horton Fieldhouse, Horton Pool, Athletic Fields, and Tennis Courts
Bone Student Center
438-2222
Bone Student Center
Residence Hall Area Coordinator
Please Contact the Appropriate Hall Coordinator
Residence Hall Lobbies, Green Space Surrounding the Residence Halls, Meeting Rooms
Parking Services
438-8391
All Illinois State University Parking Lots
Recreation Services
438-7529
eaderoe@ilstu.edu
Student Recreation Building and Gregory Street Fields(Intramural Fields)

 

Please perform the following steps in order.

  1. Telephone the proper scheduling coordinator to check on the availability of the desired space.

  2. Fill out the appropriate paperwork and return it to 1101 N. Main St., Campus Box 8610, Normal, IL 61790-8610, within a minimum of five working days in advance of your event.*

    Non-academic facility requests can be picked up at this same location or downloaded from this site.(CLICK HERE). (Please note: YOU MAY FILL OUT THE PDF FORM USING ADOBE ACROBAT 5.0 OR LATER BY CHOOSING THE HAND TOOL text AND TYPING DIRECTLY INTO THE DOCUMENT, PRINT OUT, SIGN AND SEND TO ADDRESS ABOVE. ELECTRONIC SIGNATURES WILL NOT BE ACCEPTED.) If you do not have Adobe Acrobat you may down load a free version for: Windows or Macintosh: http://www.adobe.com/products/acrobat/readstep2.html.

  3. Sales on University property must be approved. Please fill out this sales sheet.
  4. Please click here for the guidelines for the use of general revenue space.

  5. Visit the University Online Calendar if you are interested in posting your event.

  6. Apply for a temporary food permit here

  7. The final approved request will be returned to the applicant prior to the event and must be present at the event.

*Step 2 does not apply to the Bone Student Center or Residence Hall Areas. Always check with the appropriate scheduling coordinator about all proper forms needed to reserve space.

Contact Information:
Jason Van Heuklon
(309) 438-2403

jtvanhe@ilstu.edu