Skip to main content
Conference Services

Student Events

Space Reservations Checklist

Below is a checklist for ISU students to follow to make a space reservation for a non-academic campus space.  Contact Cassie Bahr at clpete1@illinoisstate.edu with any questions!

Step 1:  Determine Event Type

For non-academic events, continue to the next step.

  • Non-Academic Event: All other events, including Registered Student Organizations (RSO) meetings and university-sponsored events that are not tied to a course.
    Continue to the next step
  • Academic Event: Events that are part of, or directly related to, a course or academic instruction.
    Stop here, contact Academic Scheduling

Step 2:  Check Venue / Space Availability

Email or call the appropriate venue coordinator to check the availability of the desired space.

  • Non-Academic Campus Spaces:  If you are booking a venue or space under this category (includes: Academic Buildings, Quad, Capen Auditorium, Milner Plaza, Schroeder Plaza, Turner East Lawn, Peoples Park, University H.S., Metcalf Grade School) continue to the next step.

  • Other Campus Spaces:  If you are reserving at another venue - Stop here.

Step 3: Complete the Facility Request Form

Review Guidelines

Review the General Revenue Facilities Usage Guidelines.

Complete a Facility Request Form

The form must be submitted a minimum of ten (10) business days (Mon-Fri) in advance of your event. Any forms submitted outside of this window will be denied. It is required to have an approved facility request form present at all events on campus. Any incomplete forms will be denied. Once your facility request is received, it will go through the approval process. Submitting your facility request, it does not mean you have reserved the space until the form is approved and signed by Conference Services.

  • Download the Facility Request Form
    If you do not have Adobe Acrobat, download a free version for Windows or Macintosh.
  • Print the form
  • Complete the form
  • Signature - Have your faculty advisor sign the form
  • Return the form to the Conference Services Department by email, campus mail, or in-person.
    • Scan/Email: Cassie at clpete1@IllinoisState.edu
    • Internal Campus Mail: Conference Services, Attn. Cassie – Campus Box 8610
    • In-Person: Alumni Center – Conference Services Suite (1101 N. Main St, Normal, IL 61761)

Sales

Any sales on University property must be approved. Fill out the sales sheet.

Post Your Event

If you are interested in posting your event, visit the University Online Calendar.

Temporary Food Permit

Apply for a temporary food permit if applicable.

Approval

The final approved request via an event confirmation email will be emailed to the applicant prior to the event. If any restrictions or additional services are required by the University, the applicant will be notified.

Venue Coordinators

If you have a space in mind and are unsure who to contact, reach out to Cassie Bahr at clpete1@IllinoisState.edu. If you plan to use multiple venues for one event or are looking to host a conference on campus, contact Megan McCann at memccan@IllinoisState.edu.