Scheduling
This is a brief guide to scheduling an event at Illinois State University.
Please decide whether your event is academic or non-academic based on the following:
- Academic Scheduling: Any event that involves or is directly related to a class
- Non-Academic Scheduling: All other events including RSO meetings and off-campus events for the University
Academic Scheduling
438-2188academicscheduling@ilstu.edu
Academic Buildings
Alumni Center
438-2403jtvanhe@ilstu.edu
Conference Rooms 116, 117, 118, and 119
Athletics
438-2000athleticfacilities@ilstu.edu
Redbird Arena, Horton Fieldhouse, Horton Pool, Athletic Fields, and Tennis Courts
Bone Student Center
438-2222EMDH@ilstu.edu
Bone Student Center
Residence Hall Area Coordinator
(Please Contact the Appropriate Hall Coordinator)Residence Hall Lobbies, Green Space Surrounding the Residence Halls, Meeting Rooms
Parking Services
438-8391All Illinois State University Parking Lots
Campus Recreation
438-8426agsprol@ilstu.edu
Student Recreation Building and Gregory Street Fields (Intramural Fields)
Non-Academic Scheduling
438-2403
jtvanhe@ilstu.edu
Academic Buildings, Quad, Milner Plaza, Turner East Lawn, Peoples Park, University Highschool, and Metcalf
Please perform the following steps in order:
- Telephone the proper scheduling coordinator to check on the availability of the desired space.
- Fill out the appropriate paperwork and return it to 1101 N. Main St., Campus Box 8610, Normal, IL 61790-8610, within a minimum of five working days in advance of your event.*
- Non-academic facility requests can be picked up at this same location or you can download a non-academic facility request (pdf). You may fill out the PDF form using Adobe Acrobat 5.0 or later by choosing the hand tool and typing directly into the document, print out, sign, and send to the address above. Electronic signatures will not be accepted. If you do not have Adobe Acrobat you may download a free version for Windows or Macintosh:
http://www.adobe.com/products/acrobat/readstep2.html.
- Non-academic facility requests can be picked up at this same location or you can download a non-academic facility request (pdf). You may fill out the PDF form using Adobe Acrobat 5.0 or later by choosing the hand tool and typing directly into the document, print out, sign, and send to the address above. Electronic signatures will not be accepted. If you do not have Adobe Acrobat you may download a free version for Windows or Macintosh:
- Sales on University property must be approved. Please fill out the sales sheet.
- Please review the General Revenue Facilities Usage Guidelines.
- Visit the University Online Calendar if you are interested in posting your event.
- Apply for a temporary food permit.
- The final approved request will be returned to the applicant prior to the event and must be present at the event.
*Step 2 does not apply to the Bone Student Center or Residence Hall Areas. Always check with the appropriate scheduling coordinator about all proper forms needed to reserve space.
Contact Information:
Jason Van Heuklon
(309) 438-2403
jtvanhe@ilstu.edu